Keilir | Campus

2. Period of lease
Most of the apartments are leased for a one year-period, beginning 15th of August each year. The lessee and the lessor are bound by the terms of a contract until the end of the leasing period. Those who have one year contract can terminate the contract through their area on our webpage (www.keilir.net) with a three-month notice. The lessor can however accept a shorter notice due to exceptional circumstances, although never shorter than one month. 

2.1 One person rooms / apartments, apartments for couples and families
Single students can apply for one-person apartments. If information concerning the number of children is not consistent with information issued by Statistics Iceland, the applicant shall submit a certificate on the number of children, or a certificate of pregnancy, where this applies.

2.2 Applications and waiting lists
Applications which have been approved are added to the appropriate waiting list in the order in which they are received and categorized by the office of Keflavík Airport Campus.

3. Applications

3.1 Period of application
Student housing can be applied for any day of the year, around the clock, and the applications shall be lined up in the order in which they are received. New students for fall semester can not apply before the 1st of June the same year.

3.2 Submission of applications
Applications may only be submitted electronically on the homepage at www.keilir.net. By submitting an application, the applicant authorizes the office of Keflavík Airport Campus to obtain relevant information, as required on the application form, from Fasteignamat ríkisins (The State Housing Assessment), Statistics Iceland, and the University of Iceland.

3.3 Deadline
All interactions between the applicant and Keflavík Airport Campus take place electronically, through the e-mail address figuring in the application. Should the applicant want to comment on an allocation, a written complaint shall be submitted to the office of Keflavík Airport Campus within seven days after the allocation.

3.4 Rejected applications

3.4.1 Incomplete information
An application may be rejected if it is found incorrect or incomplete, or if the information therein is found to be false. Furthermore, an application shall be rejected if the applicant is not a student at University of Iceland, KHÍ, HR or other University. cf. Article 1.

3.4.2 Incorrect information
If it is revealed, once the lease contract has been signed, that an application, or documents relating to it, contain false information, the allocation becomes void, and the lessee shall, in accordance with the request of Keilir, vacate the housing within 30 days from his receipt of a written summons to that effect, if he has accepted an apartment / room.

3.4.3 The applicant is in debt
An application may be rejected if the applicant owes rent for one month or more for his residence in student housings.

3.4.4 Breach of regulations
If an applicant has been dismissed from Keflavík Airport Campus due to a breach of regulations, the application shall be rejected.  If something illegal goes on in the apartment, by the tenant or by a guest of his, it can lead to a termination of lease and immediate vacation.

4. Application

4.1 Application confirmed
After an application has been approved, an applicant must confirm his/ hers application between the 1st and 5th of every month in order to remain on the waiting list. Applications that are not confirmed within those time limits are deleted from the waiting list.

4.2 The applicant obtains residence at Keflavík Airport Campus
If the applicant has been assigned to a housing he must confirm his acceptance within 3 days from the allocation date. If a confirmation has not been received within the appropriate delay, the allocation becomes void. Upon signing the contract, the lessee shall pay a non-refundable administration fee, ISK 5.000 to be collected with the first rent bill. All  foreign citizens must pay a deposit before signing a lease. The deposit is now the amount of one months rent and is fully refundable at departure if all bills are paid and no damage has been made to the room/apartment.

5. Lease Contracts

5.1 Signing a Lease Contract
If a student is allocated a room or an apartment, he shall sign a lease contract, which Keflavík Airport Campus provides, where further provisions concerning the rights and the duties of a lessee of student housing are stated. The keys to the housing shall only be handed over to new lessees when they have submitted a signed lease contract. All lease contracts are made for one year at a time. Those contracts that are made during the lease period are only made to the end of current period.

5.2 Re-allocation
Students residing in student housing that have been granted a re-allocation have to sign a new  contract at the office of Keflavík Airport Campus. This has to be done in beginning of July, dates are advertised on Keflavík Airport Campus webpage (www.keilir.net). If this is not done, the contract shall be considered as not renewed, and the tenant concerned shall then vacate the premises no later than by the end of the period to which the valid contract applies.  To get re-allocation the tenant must fulfil all terms of the assignment rules. If the tenant has not passed the minimum of credits the re-allocation is void as the terms of the assignment rules are not fulfilled. Both tenants in couple’s apartments must pass minimum credits. If one of them attends another university, he/she has to hand in a report showing that he/she passed at least 2/3 of what that school considers a full study progress. See paragraph 9, normal studies.

5.3 Childless couples
If a childless couple applies for a couple apartment, both parties shall be regarded as applicants, and both shall sign the lease contract.

5.4 Moving within Keflavík Airport Campus
If a lessee, or lessees, wishes to move from one apartment / room to another, the party concerned shall submit a new application to be assessed, and the Keflavík Airport Campus office can accept the move against the payment of a moving fee of ISK 10.000. However, childless couples expecting a child or families who are entitled to move from a two-room apartment to a three-room apartment shall be exempt from paying the moving fee.

6. Delivery of housing
The personnel of Keflavík Airport Campus offices shall deliver housing to the lessee on the first day of the lease period. It is permissible to postpone delivery for five days without deducting from the lease. The lessee shall be advised of the expected postponement of the delivery as soon as possible.

6.1. Return of housing
Tenant should always return the housing clean and tidy no later than between 11-12 on the given return date.  If return is delayed a 3 day’s rent is charged for each day of the delay. If a tenant doesn’t pass the minimum credits according to paragraph 9 or owns housing according to paragraph 3.4.4, the notice of termination of contract is a month, else it is 3 months notice.

7. Priorities
Applications for residence in student housing are lined up in accordance with priority ruled by the regulations listed below. If an applicant has terminated his former allocation, he is not granted priority, and his application shall be treated as a new one.

7.1 Couples apartments
Applicants for couples apartments must be childless. Their applications shall be categorized as follows:

1. Current residents who fulfil general requirements for allocation.
2. Couples where one of the parties studies at the University of Iceland the other at another university and hands in confirmation of registration there.

Other applications shall be rejected.

7.3 Family apartments
Applications for apartments shall be categorized as follows:

1. Current residents who fulfil general requirements for allocation.
2. Couples/ Single parents with two or more children.
3. Couples/ Single parents with one child.

Other applications shall be rejected.

7.4 Transfer between categories
The Appeals Committee (cf. Article 11) can transfer applicants between categories if it is demonstrated that the applicant is subject to adverse social conditions. A written request to this effect shall be sent to keilir@keilir.net as the application is made. Documents to confirm the conditions shall be sent or delivered to the office of Keflavík Airport Campus.

7.6 Change of circumstance
If specific changes occur in the circumstances of Keflavík Airport Campus residents between allocations, such as separation or pregnancy, the personnel of Keilir may transfer the party to another type of housing (one-person apartment / room, couples apartment, family apartment) in accordance with the allocation rules.

8. Waiting lists
Applicants who are not allocated housing can be placed on a waiting list, if they so wish. The applicant on top of the waiting list at each given time is given priority to housing that becomes available. However, the Appeals Committee may change the order on the waiting list, or put a new applicant on a waiting list, if specific social circumstances justify such exceptions. Applications for transfer between apartments during the lease period are placed on the waiting list in the order in which they are received, and the first application for transfer is assigned the number 5 on the waiting list, and thereafter every fifth number. When applicants decline an offer for housing for the third time, they are taken off the relevant list.

8.1 Priorities on waiting lists
When making waiting lists, the same priorities apply as when allocating rooms. If the applicant does not wish to be placed on a waiting list, or is removed from a waiting list for other reasons, those listed below move up one place on the list.

9. Normal progress of studies
The progress of studies is considered normal if the applicant has, on each year that he has been allocated housing, completed at least 20 units, or 2/3 of the studies which are considered one-year studies by the faculty in question, there of at lease 6 credits in fall semester. When housing is reallocated, an inhabitant can obtain a temporary allocation until the end of the year, in case he needs to take examinations in the autumn.

9.1 Exemptions from requirements to study progress
Exemptions can only be given once, no matter if it is due to illness, study progress or numerous clausus.

9.1.1 Numerus Clausus
An applicant who is directly subjected to numerus clausus is considered to have shown normal progress in his studies if he fulfils the conditions of Article 9 above. However, an exemption due to numerus clausus can only be granted once.

9.2 A year of studies repeated
If an applicant attends a faculty where there is a clear division between years of study, and he has to re-attend the same year, the study progress can be considered normal if he has, on average, completed 2/3 of full studies until then. However, this exemption can only be granted once.

10. Maximum length of residence
The maximum length of the period of residence in student housing shall not exceed the usual length of the studies, minus the credit units which have been completed when the applicant is allocated housing, yet the period can never exceed six years. A second registration for studies does not lengthen the maximum period of residence completed during former studies. The Keflavík Airport Campus offices can grant an exemption in case of illness.

11. Confidentiality
All applications and related information shall be treated as confidential, the members of the Committee and staff of Keflavík Airport Campus are bound by confidentiality.

12. Revision of the allocation regulations
The allocation regulations are set by the board of Keflavík Airport Campus. If it deems necessary to modify them, they must be revised and approved the board.